QuickBooks Payroll Tips - Getting Ready for W-2 Processing
A QuickBooks Payroll Subscription makes processing W-2's pretty much a piece of cake at year end; however, there are still some things that you need to do to properly put in order for W-2 processing.
QuickBooks Payroll Tips - Getting Ready for W-2 Processing
It's not too early to start mental about year end payroll activities, below are some year-end payroll tips to help you out.
By December 1, 2010:
Ask employees to verify their name and Ssn Before you issue your W-2's. Remind employees that if there is a convert in their filing status due to marriage, separation or dependents (birth, adoption, child turning 21), they may want to file a new W-4 for 2010. When a name is changed, continue to use the old name until the laborer presents you with an updated group security card or the Ssa may not properly post the earnings. You'll need to account for to employees that you cannot accept the new name until you legitimately see the card. You may even need to tell them that they need to submit Ssa Form Ss-5 with any required documentation. Make sure laborer paycheck names/Social security Numbers match their Ss cards and W-4 data.
Matching names to group security Numbers is vital. If the name and Ssn on the card do not match the ones that you submit to the group security Administration, it can be precious to the laborer in misposted income - and to your firm or your clients in the form of penalties. You are allowed to make a photocopy of an employees group security card after they are hired in order to keep that copy on file.
Ways to verify that names and numbers match:
Submit a written list (up to 50) names and Ssns to your local group security Office. Some offices will even accept faxed lists. Online using group security Online firm Services Online. You'll need to generate an account, but once you have that list you can get immediate results for 10 names and numbers - or - you can do an electronic upload for up to 250,000 names and Ssns and get the results the next firm day.
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