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Replacement Social Security Card! Again, for I know. Ready to share new things that are useful. You and your friends.I'm a up-to-date Hurricane Rita evacuee and survived the evacuation and the ensuing hurricane. Running from a hurricane isn't something I've ever had to do before, nor is it something I'd ever like to do again. However, as a solo firm owner, I'm quite thankful that I have a virtual business. The fact that I'm virtual and can operate from anywhere that there's electricity and phone assistance was of great help to me in this disaster and helped me reopen my firm a scant 4 days after the landfall of Hurricane Rita.
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As a solopreneur, what can you do to make your firm disaster-proof? It seems that we have an increasing estimate of hurricanes manufacture landfall in the coastal states, and add to that an increased estimate of other types of natural disasters like tornadoes, earthquakes, wildfires, mud slides, ice storms, blizzards, etc. Makes me think that there is no ideal location in which to operate a business. Now accepting that natural disasters are here to stay, here's what I learned from my hurricane evacuation that helped me get my firm back up and running quickly:
1. Know the location of your vital papers. You should be able to speedily put into a briefcase the following for you and your family: your marriage license, birth certificate, group security card, driver's license or state Id card, car title/mortgage info and guarnatee taste info, house deed/mortgage info and guarnatee taste info, employee Id card, and apartment lease or copy of a utility bill. In a disaster, you'll be asked to prove where you live and that you are who you claim you are, especially when applying for disaster assistance.
2. Have an online backup of all of your computer data. I back up my computer in two ways--to an external conveyable hard drive as well as to an online backup service. I use both because my files are my livelihood -- I would be dead in the water without them -- so I want to leave of course no room to lose my data. For my external backup, I use a 30 Gb conveyable drive made by Iomega, http://www.iomega.com, and for my online backup, I have 10 Gb of space that I pay for at Xdrive, http://www.xdrive.com.
3. generate an file with vital taste information. I copied a file with all of my usernames and passcodes for websites, bank accounts, etc. To my Usb flash drive (a key chain-like gismo with 512 Mb or 1 Gb of memory -- I use one from Lexar, http://www.lexar.com) as well as the corporeal and email addresses and all phone numbers of friends, clients and family members -- whatever I needed to taste during the evacuation period. You'll also want to take along your children's school taste info to be able to check on the current operating status of your child's school, as well as local media website info. My lifeline in getting current data about my home city was straight through the websites of Beaumont's newspapers and television and radio stations. If you keep your taste info in Outlook and have a Yahoo account, Yahoo offers a synchronization feature in which you can synchronize all of your info in Outlook to your Yahoo account. Find out more here: http://help.yahoo.com/help/intsync. All you need to access your info in Yahoo is a computer and to know your username and password.
4. Know the original office/computer equipment that will be required to get your firm up and running. I had operated with a minimal estimate of my office equipment recently due to my being a house sitter for a friend for 2 months. So, upon receiving the mandatory evacuation order, I knew in relatively short order that to run my business, I needed my desktop Pc, flat panel monitor, wireless mouse and keyboard, speakers, modem and associated cords, backup conveyable external hard drive, office telephone and associated cords, laptop computer, printer, box of software, and scanner. It sounds like a great deal of equipment, but I packed it all into 2 boxes from Uhaul (1 small and 1 medium box). I knew I could work for at least 2 months favorably with just this equipment.
5. original paper files for your clients/business. I have 2 sets of files -- ones for the immediate short-term that I use frequently and my lateral file drawer files that are primarily reference files. I grabbed the contents of the two drawers of my 2-drawer file cabinet (which hold my immediate short-term files), all of which fit into one small Uhaul box.
6. A backup telephone plan. I wasn't sure what I was going to do for phone assistance for my business, as all of my clients are scattered across the Us and in Canada. Just to be safe, I upgraded my cell phone plan, and had a prepaid calling card (purchased an At&T calling card at Sam's, http://www.samsclub.com) at my disposal if I needed it. As luck would have it, my hotel offered an unlimited Internet access/long length plan for an additional .88 per day, so I happily signed up for that, rescue myself a fortune in phone calls and Internet assistance fees.
7. A backup Internet access plan. Since power rehabilitation to my home was estimated at 2-8 weeks, I had to find temporary lodgings. I looked for a hotel that offered high speed Internet access and was able to use their law for my Internet access. However, once I found the hotel, I also called the tech preserve of my Dsl Isp and found the local dial-up numbers for the area in which the hotel is located. I never had to use the dial-up service, but it was good info to have. If you have cable or Dsl Internet service, now is the time to inspect alternate Internet access plans to be able to get online should your Dsl or cable access be out-of-service. You should also know how to access your email online straight through your Isp if you don't have access to your computer. If your Isp doesn't offer a version of webmail, you can use this assistance free-of-charge, http://www.mail2web.com.
8. enough office supplies for a month. I threw in pens, pencils, post-it notes, a calculator, stamps, envelopes, tape, stapler, paper clips, note pads, etc. That would last me at least a month while I was out of my office. I used a conveyable plastic file case in which to carry these items.
9. outline of your office procedures to help you operate independently or be able to delegate tasks. I carry much of my info in my head to run my office, or have what I need stored in discrete files across my computer. What makes more sense for the future is to document all of my office procedures, as well as computer and client info, so that everything I need is in one document. I can then upload this doc to my Yahoo account, my backup files, or carry it with my on my Usb flash drive. My colleague, Jean Hanson, has designed a great template that asks you to note and article everything man would need to know to get your firm back up and running. It's the Home Office Procedures Manual, ready for purchase here: http://tinyurl.com/bagxs
10. Digital camera to article the event and/or article damages to personal property. I wish I'd had a digital camera to article all that I witnessed during my evacuation from Hurricane Rita. My sister took tons of pics, but I would've loved to have had the same opportunity. More importantly, however, is the need for a digital camera to article damage to your home and property. In a wide-spread disaster, it can be at least a month before your guarnatee adjuster will be able to assess damages to your property. In the meantime, however, you need to start repairs, like placing a tarp on your roof, boarding up broken windows, removing downed trees from your house or yard, or cleaning your refrigerator of spoiled food. In many cases, your guarnatee will cover the repairs or food replacement, but you need to considered document the "before" scenario in order to receive recompense for your loss.
Don't let a natural disaster destroy your business. Take some time now to prepare your disaster-readiness plan, and get back into firm as soon as you can!
Copyright 2005 Donna Gunter
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